The accounting program coordinates preparation of the Town’s budget, issues financial reports, and administers the disbursement of Town funds in accordance with adopted fiscal policies and internal control procedures.
- Developing and implementing efficient and effective financial planning, reporting, and accounting systems that help the operating departments achieve their objectives.
- Protecting the Town’s resources from unauthorized use.
Financial planning and reporting
Coordinating the preparation of the annual financial plan and annual budgets; preparing the annual Town audit; coordinating annual and special audits for FEMA, TAM and Gas Tax; preparing annual State Controller’s Reports; issuing interim financial reportson the Town’s fiscal and budgetary status; calculating the annual appropriation limit; and maintaining online access of financial information to department fiscal officers and other Town system users.
Processing the Town’s employee payroll; filing monthly and annual reports with the taxing authorities and regulatory agencies; coordinating employee benefit coverage and reporting with the Human Resources Department; processing payments for insurance benefits and withheld taxes; and providing payroll statistics to various departments and agencies.
Processing the Town’s accounts payable and issuing checks to vendors; filing annual reports required by regulatory agencies including 1099’s; reviewing internal controls and adhering to established payable procedures; maintaining vendor and encumbrance files; and reviewing contract estimates.
General accounting services and policies.
Maintaining the general ledger system and chart of accounts; preparing daily cash deposits and reports; reconciling monthly bank statements; establishing accounting and purchasing policy systems and practices; coordinating cooperative purchasing opportunities; reviewing contract documents for compliance with Town’s purchasing policies; administering the real and personal property management systems; and maintaining historical records of the Town’s financial performance.