Town Council Meeting: June 3, 2020
7:00 pm
AGENDA
REGULAR FAIRFAX TOWN COUNCIL MEETING
Fairfax Women’s Club, 46 Park Road
Wednesday, June 3, 2020, at 7:00 pm
VIA VIDEO/TELECONFERENCE
https://www.townoffairfax.org/watch-live-2/
Cable TV Channels 27 and 99
Zoom (see below for instructions)
CORONAVIRUS (COVID-19) ADVISORY NOTICE
Due to Coronavirus (COVID-19) and the Marin County Public Health Officer’s Order directing residents to shelter at home, this Town Council meeting will be held via videoconference only. All Councilmembers will be teleconferencing into the meeting. Consistent with State of California Executive Order Nos. N-25-20 and N-29-20, to protect public health, there will be no in-person physical meeting location. The public will be able to view the meeting on television and online and participate in the meeting by teleconference and phone.
Members of the public may join or watch the meeting live using any of the following options:
- https://www.townoffairfax.org/watch-live-2/
- https://cmcm.tv/27
- Cable TV Comcast Channel 27 and AT&T Channel 99
- Via Zoom: Meeting ID 857 0329 0102 or join https://us02web.zoom.us/j/85703290102
- Call-in option: dial 1 (669) 900-9128. (To hide your phone number, press *67 before dialing.) When prompted, enter Meeting ID# 857 0329 0102.
Members of the public may provide public comment during the meeting using one of the following options:
- If using Zoom, select the Raise Hand icon during the public comment time and you will be added to the queue. The Clerk will unmute you when it is your turn.
- If you are calling in, press *9 during the public comment time and you will be added to the queue. The Clerk will unmute you when it is your turn.
Prior to the meeting, as always, members of the public may email written comments to the Town Council. These comments become part of the meeting record. They will not be read out loud at the meeting.
7:00 PM – Call to order the Regular Meeting
ROLL CALL
APPROVAL OF AGENDA AND AFFIDAVIT OF POSTING
REPORT OUT ON CLOSED SESSION HELD ON MAY 20, 2020
MEETING PROTOCOL
The Mayor shall maintain order at the meetings. The Council and the audience are expected to refrain from using profane language and/or ridiculing the character or motives of council members, staff, or members of the public and to maintain the standards of tolerance and civility. Please turn off all cellular phones or place in silent mode.
The Town Council will review the agenda at 10:00 PM to ascertain which items, if any, will be continued to another meeting. Any matter not started by 11:30 PM will be continued to an adjourned or regular council meeting unless the Council votes to suspend this rule.
ANNOUNCEMENTS
Vacancies on Boards and Commissions: Applications are available at Town Hall and on the Town website. For more information contact the Town Clerk or visit www.townoffairfax.org.
- Climate Action Committee has up to 3 vacancies
- Planning Commission: 1 vacancy
- Parks and Recreation Commission: 1 vacancy
Fairfax Food Pantry: Saturdays 8:30-10:30 am, Fairfax Community Church, 2398 SFD Blvd.
To receive Town agendas, newsletters, and updates by email, visit www.townoffairfax.org to subscribe.
Chipper Days 2020: Drop off your large vegetation trimmings for chipping:
Sat. & Sun. June 20 & 21 Cascade neighborhood: Doc Edgar Park
Sat. & Sun. June 27 & 28 Scenic/Tamalpais/Manor neighborhood: Sir Francis Drake Blvd. & Olema
Sat. only July 11 Downtown: Pavilion parking lot
Sat. & Sun. July 25 & 26 Deer Park: drop off at Doc Edgar Park
OPEN TIME FOR PUBLIC EXPRESSION:
This is the time to address the Council on matters not on the agenda. Individuals are limited to 3 minutes, groups to 5 minutes, subject to the Mayor’s discretion. The Council is not permitted to take action and state law strictly limits the right of the Council to discuss any unagendized item unless it can be demonstrated to be of an emergency nature or the need to take immediate action arose after the posting of the agenda. (Gov. Code §54954.2)
CONSENT CALENDAR
The opportunity for public comment on consent calendar items will occur prior to the Town Council’s vote on the Consent Calendar. The Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any Town Council or staff member, for separate discussion and vote.
- Accept Financial Statement and Disbursement Reports March 2020 – Finance Director
- Receive Treasurer’s Report as of March 31, 2020 – Town Treasurer
- Approve minutes for the April 15, 2020 Regular Town Council meeting –Town Clerk
- Receive written report on Councilmembers’ assignments, committees, and activities in May –Town Clerk
- Adopt five resolutions setting taxes to be collected by the Marin County Auditor-Controller for Fiscal Year 2020-21– Finance Director
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- Resolution Setting the Amount of $195 for the Special Municipal Services Tax for Fiscal Year 2020-21
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- Resolution Setting the Utility Users’ Tax Rate of 4 % for Fiscal Year 2020-21
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- Resolution Setting the Pension Tax Rate of $.91 per $100 of assessed valuation to Support Fairfax Pension Obligations for Fiscal Year 2020-21
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- Resolution Setting a Fee of $15 per run-off unit for the Purpose of Funding Local Stormwater Pollution Prevention Activities for Fiscal Year 2020-21
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- Resolution Setting the Tax Rate of $.0265 per assessed valuation for the general obligation bonds (Measure K Bond Assessment) for Fiscal Year 2020-21
- Adopt a resolution confirming and levying the Ross Valley Paramedic Authority (RVPA) tax in the amount of $83.50 for Fiscal Year 2020-21 – Town Manager
- Adopt a Resolution Continuing Expenditures and Revenues in Accordance with the Fiscal Year 2019-20 Town Budget and Continuing the Fiscal Year 2020-21 Town Budget Adoption – Town Manager, Finance Director
- Adopt a Resolution Authorizing Execution of a Three-Year Cooperation Agreement with the County of Marin for the Community Development Block Grant (CDBG) and HOME Programs – Town Manager
- Receive report on plans to reopen Town Hall in June – Town Manager
- Receive written report from Climate Action Committee (CAC) – Town Clerk
- Receive written report from Climate Action Microgrid subcommittee regarding the Pavilion – Town Clerk
PUBLIC HEARINGS
- This item has been continued to the July 1, 2020 Town Council Meeting
80 Crest Road: Appeal of a Planning Commission denial of a Height Variance for an unpermitted Ground Floor Level that would result in the height of the residential structure being approximately 50 feet; Assessor’s Parcel No. 002-152-32; Residential Single-family RS-6 Zone; Verle and Marene Sorgen, appellants/owners; CEQA categorically exempt, § 15301(e)(2)(1). – Principal Planner, Town Manager
- (Continued from May 6, 2020) Adopt resolutions A) adopting the California Environmental Quality Act (CEQA) Final Initial Study and Mitigated Negative Declaration (IS/MND) and Mitigation Monitoring and Reporting Program (MMRP) for the proposed Meadow Way Bridge Replacement Project as well as approving a statutory and categorical exemption from CEQA and B) approving the Meadow Way Bridge Replacement Project; OR in the alternative, directing staff to contract with CIC in an amount not to exceed $180,000 to prepare an Environmental Impact Report (EIR) for the proposed Meadow Way Bridge Replacement Project– Town Manager
Supplement 1 – Additional Correspondence
Supplement 2 – EIR Cost Estimate
Supplement 3 – Additional Correspondence II
Supplement 4 – Responses to Watershed letter
Supplement 5 – Watershed letter
- Discuss/consider Fiscal Year 2020-21 Proposed Operating and Capital Improvement Budget – Town Manager, Finance Director
REGULAR AGENDA
- Adopt a resolution authorizing the Town Manager to enter into an agreement with Ascent Environmental, Inc., to prepare the Environmental Impact Report (EIR), at the applicant’s costs, for the Marinda Heights Subdivision (aka “Wall Property”) – Town Manager, Planning Director
Supplement 1 – EIR Firm Qualifications
- Adopt a Resolution authorizing the Town Manager to enter into certain right-of-way agreements for outdoor dining seating and outdoor uses for other businesses, to close certain streets for the same purposes, and to waive certain restrictions in publicly owned spaces regarding the consumption of alcoholic beverages; and Adopt an Urgency Ordinance creating a temporary outdoor use permit for restaurants and other businesses wanting to use private property – Town Manager
Correspondence
- Adopt a Resolution Calling for a General Municipal Election to be Held on November 3, 2020, for the Election of Certain Officers, Requesting the Marin County Board of Supervisors to Consolidate with any other Election Conducted on that Date, and Requesting Election Services of the County Elections Department – Town Manager
COUNCIL REPORTS AND COMMENTS (Brief announcements and reports on Councilmember assignments, committees, and activities, including reports from meetings attended at Town expense.)
TOWN MANAGER’S REPORT
FUTURE AGENDA ITEMS
ADJOURNMENT
If any of the matters described above is challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this agenda, or in written correspondence delivered at, or prior to, this Council meeting.
If you need an accommodation to attend or participate in this meeting due to disability, please contact the Town Clerk’s office prior to the meeting: (415) 453-1584 or mgardner@townoffairfax.org.
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection on the public counter at Town Hall in a folder next to the agenda packet. Such documents are also available on the Town’s Web site at www.townoffairfax.org subject to staff’s ability to post the documents before the meeting.
Meetings may be broadcast, recorded, and uploaded to the Town’s website.