Town Council Meeting: July 17, 2024

Agenda

Wednesday, July 17, 2024 | 6:30 p.m.
Fairfax Women’s Club, 46 Park Road
Zoom Webinar ID 831 0518 0735

Preceded by a Special Meeting to Conduct Interviews and Consider Appointments, 46 Park Road
Preceded by a Special Meeting in Closed Session at 5:30 p.m.at the Community Center, 16 Park Road, Fairfax CA

Special Closed Session: Community Center, 16 Park Road

5:30 PM – CALL TO ORDER – ROLL CALL – Councilmember Cutrano will participate via teleconference from 20473 Mazama Place, Bend, Oregon 97702

APPROVAL OF AGENDA – PUBLIC COMMENT

ADJOURN TO CLOSED SESSION ON THE FOLLOWING MATTERS:

1. CONFERENCE WITH LABOR NEGOTIATORS
Govt Code Section 54957.6
Employee Organization: Fairfax Police Officers Association, Service Employees Union International (‘SEIU’) Local 1021; Unrepresented Employee Units
Agency Representatives: Town Manager, Town Finance Director, Town Attorney

Reconvene In Open Session.

Special Meeting to Conduct Interviews at 6:10 p.m.

In-person at the Fairfax Women’s Club

1. Conduct Interview and Consider Appointment to the Planning Commission – Deputy Town Clerk Christine Foster

Regular Meeting

Hybrid meeting at the Fairfax Women’s Club and via Zoom

6:30 PM – CALL TO ORDER – PLEDGE OF ALLEGIANCE

ROLL CALL – Councilmember Cutrano will participate via teleconference from 20473 Mazama Place, Bend, Oregon 97702

APPROVAL OF AGENDA

Land Acknowledgement

The Fairfax Town Council acknowledges that we are located on the un-ceded ancestral lands of the Coast Miwok people of present-day Marin County. We honor with gratitude the land itself, and all of its ancestors: past, present, and emerging.

Meeting Protocol

The Mayor shall maintain order at the meetings. The Council and the audience are expected to refrain from using profane language and/or ridiculing the character or motives of council members, staff, or members of the public and to maintain the standards of tolerance and civility. Please turn off all cellular phones or place in silent mode.

The Town Council will review the agenda at 10:00 P.M. to ascertain which items, if any, will be continued to another meeting. Any matter not started by 11:30 P.M. will be continued to an adjourned or regular council meeting unless the Council votes to suspend this rule.

Report Out on Closed Session Action

Open Time for Public Expression

This is the time for the public to address the Council on matters not listed on the agenda. Each speaker is limited to two (2) minutes. The Council cannot take action or discuss items not on the agenda, as restricted by state law (Gov. Code §54954.2). If there are more speakers after 30 minutes, Open Time will continue at the end of the agenda.

Presentations

1. Receive Presentation and Update on Bridges Projects – Public Works Director Loren Umbertis
Presentation

Regular Agenda

Speakers are limited to two (2) minutes per person.

2. Authorize Town Manager to Award Contract to Miller Pacific Engineering Group for Design and Administration Services for Tamalpais/Berry Retaining Wall, Not to Exceed $182,000; Authorize Town Manager to Solicit Bids for Construction and Authorize Town Manager to Award Contract for Construction to not exceed $400,000 – Public Works Director Loren Umbertis

3. Receive Proposed Five-Year Streets and Roads Improvement Plan Assuming Fairfax Voter Approved Bond Measure of Estimated $18 million – Public Works Director Loren Umbertis
Presentation

4. Adopt the Resolution of Necessity and Waive First Reading and Read by Title Only Ordinance No. 890 Ordering the Submission of a Measure Incurring Bonded Indebtedness to the Voters at the November 2024 General Municipal Election – Town Manager Heather Abrams and Town Attorney Janet Coleson
Supplement to Item 4. 

5. Consider and Approve Agreements for Town Attorney Services – Town Manager Heather Abrams

6. Consider Adopting a Resolution Establishing a Pilot Program for Short-Term Special Events on Private Property – Planning and Building Services Director Jeffrey Beiswenger

Consent Calendar

The Council can approve all items on the Consent Calendar in one action. Alternatively, any Council or staff member can remove items for separate discussion and voting. Public comments for Consent Calendar items are taken collectively, not item by item. During this period, speakers may address any item on the Consent Calendar, with each speaker allotted up to two minutes and limited to one comment session.

7. Receive Financial Statement and Disbursement Reports for May 2024 – Finance Director, Michael Vivrette

8. Approve minutes for the December 6, 2023, and May 8, 2024, Town Council meetings – Deputy Town Clerk, Christine Foster

9. Receive written report on Councilmembers’ assignments, committees, and activities in June 2024 – Deputy Town Clerk Christine Foster

10. Notice of Amendments to the Memorandum of Understanding (MOU) with the Service Employees International Union, Local 1021 (SEIU) for the Period July 1, 2024, through June 30, 2026 – Town Manager Heather Abrams

11. Notice of Amendments to the Memorandum of Understanding (MOU) with the Fairfax Police Officer’s Association (FPOA) for the Period July 1, 2024, through June 30, 2027– Town Manager Heather Abrams

12. Adoption of a Resolution Making Certain Findings and Determinations in Compliance with Section XIIIB of the California Constitution (Gann Initiative) and Setting the Appropriation Limit for Fiscal Year 2024-25 — Finance Director Michael Vivrette
Supplement to Item 12. 

13. Approve Responses to the 2023-2024 Marin County Civil Grand Jury Report entitled “Cyber Preparedness: Are We There Yet?” – Deputy Town Clerk Christine Foster

14. Approve Responses to the 2023-2024 Marin County Civil Grand Jury Report entitled “With Power Comes Responsibility – Youths Under Age 16 Operating Class 2 E-Bikes: A Safety Risk” – Police Chief Rico Tabaranza

15. Adopt a Resolution Authorizing the Town Manager to Purchase and Outfit Two Police Department Patrol Vehicles (HYBRID) for an amount not to exceed $170,000 – Police Chief Rico Tabaranza

16. Receive Pacific Gas & Electric Company Report on Outage Data, Reliability Statistics, and Improvement Measures for the Town of Fairfax – Town Manager Heather Abrams and Deputy Town Clerk Christine Foster

17. Receive Update on Red Curb Painting within Town of Fairfax per AB 413 – Director of Public Works Loren Umbertis

18. Authorize the Mayor to Send a Letter of Support for Marin Transit’s Applications for Regional Measure 3 (RM3) North Bay Transit Access Improvements Grants – Town Manager Heather Abrams

19. Adopt Disability Pride Month Proclamation – Mayor Coler and Councilmember Cutrano

Public Comments received before 3:00 p.m.

Future Agenda Items

Town Manager’s Report

Adjournment

In memory of Eric Pop, Clifford Pedroni, Ray Manley Jr., Martin (Marty) Kornfeld, and Doug Martin

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection www.townoffairfax.org.

If you need an accommodation to attend or participate in this meeting due to disability, please contact the Town Clerk prior to the meeting: (415) 453-1584 or townclerk@townoffairfax.org.

This meeting notice was posted in accordance with Government Code section 54954.2(a)(1) on or before July 12, 2024.